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Virginia Reminder – Electronic Separation Information Required

By March 10, 2023March 30th, 2023UI Claims

VIRGINIA – Electronic Separation Information Required

Under Virginia law, employers in Virginia are now required to submit all unemployment claim information electronically to the agency. If you received any communication from Virginia to enroll in their Employer Self Service (ESS) portal, you can ignore this communication because as a client of Thomas & Company, we already communicate with Virginia through the Separation Information Data Exchange System (SIDES) which meets the state’s requirements. If you registered with ESS because of this notice, please let your Thomas & Company team know so we can take any actions necessary to ensure that we continue to receive your claim communications.


The information below is what was included in the communication from the Virginia Employment Commission.

The Virginia Employment Commission (VEC) previously communicated in 2022 that Virginia employers are now required by law under section 60.2-121.2 of the Code of Virginia to submit all unemployment insurance claim information electronically to the agency.

This is done by enrolling in the Commonwealth’s Employer Self Service (ESS) portal via *********** Users select “Enroll in Business iFile to establish your User ID and Password” then select “VEC Only” and complete the enrollment process.

The Employer Self Service (ESS) portal allows employers to receive timely information concerning claims filed against their company that could have an effect on their unemployment insurance tax liability. It is important that you enroll so that you are in compliance with the law, but it will also serve as a tool to protect your business interest.

Your enrollment allows the VEC to notify you quickly when a claim of unemployment insurance has been filed against your company.  The VEC does this by sending you a notice of separation and wage information commonly known as a separation report. The return of this separation report allows our agency to ensure your input is considered so that benefits can be paid or not paid in accordance with the law.

Your participation in the unemployment insurance program also helps our agency prevent fraud. There have been attempts nationwide to defraud the UI program. Your response to any potential claim helps us identify fraudulent behavior and prevent the theft of your tax dollars.

Together, we can protect the Unemployment Insurance Trust Fund and insure that only those individuals who are eligible for benefits receive benefits. Thank you in advance for your registration and responsiveness to the VEC.

Please note: Employers who are currently enrolled in the State Information Data Exchange System (SIDES) do not need to register with ESS.


Michele Heckmann

Author Michele Heckmann

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