State rules governing post-termination documents are constantly changing. Missing short deadlines—many are 24-48 hours after termination—or providing incorrect documentation can result in compliance consequences. Our service automates the process, generating, delivering, tracking, and reporting state-mandated separation notices, so your HR and compliance teams never fall behind.
Our solution syncs with your employer data, customizes documents for each client, and scales efficiently for large organizations. Whether offboarding one employee or thousands, every notice arrives with precise, audit-ready accuracy and the agility your business demands.
Automated delivery and audit-ready recordkeeping ensure your separation notice requirements are met on time in every state.
Automatically generate and distribute required state separation notices, eliminating manual HR work and ensuring every employee gets the right documentation on time.
We track every state’s evolving notice requirements and deadlines, so your team never has to research rules or worry about missing changes.
Every former employee gets timely, accurate documentation, reducing confusion, HR inquiries, and reputational risks during offboarding.
Every notice is time-stamped, securely archived, and accessible for audits, disputes, or inquiries.
For locations where digital delivery isn’t accepted, we handle print-and-mail fulfillment on your behalf, lightening the load for field- and store-level HR teams and ensuring no notices fall through the cracks, regardless of state requirements.
We adapt to your workflows, systems, and state requirements. Configure for key forms or full compliance across all locations.
Our Offboarding Compliance service integrates with your current Thomas & Company program. Combine it with Unemployment Cost Management and Employment & Wage Verification, and the same data file powers all services for easy implementation and complete compliance.
State separation notice requirements constantly change by jurisdiction, making in-house compliance difficult and time-consuming. The cost of a compliance error can far exceed the cost of outsourcing. Thomas & Company manages the full process—generation, delivery, and recordkeeping—allowing your team to focus on higher-value work.
State separation notice laws are designed to inform departing employees of their rights, such as unemployment benefits, healthcare continuation, and post-employment resources. Non-compliance can bring legal, regulatory, and reputational risks. Varying and evolving requirements make compliance challenging without expertise and automation.
Departing employees need clear, timely information on what comes next. Our service ensures each person receives accurate, state-compliant documentation quickly, helping secure benefits, clarify rights, and ease the transition.
